Accounting Manager

Website Merced County Association of Governments

NOTE REGARDING CLASS SPECIFICATIONS

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION

Under the direction of the assigned supervisor, perform professional fiscal, accounting, statistical and record keeping work; assist in planning, organizing, and directing the preparation of financial statements, documents, analysis and reports; establish and maintain accounting records, reports and systems or computer base accounting systems; coordinate, manage and supervise management information systems functions; assist with payroll functions as assigned; coordinate and direct personnel, communications and record-keeping functions to meet organizational accounting needs and ensure smooth and efficient fiscal activities; supervise and evaluate the performance of assigned personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Perform professional fiscal, accounting, statistical, and record keeping work; ensure fiscal activities comply with established laws, codes, regulations, policies, and procedures.
  • Track Capital Improvement Projects (CIP) and assist senior management with timely and accurate tracking.
  • Oversee assigned procurement contracts and ensure compliance.
  • Coordinate with financial auditors and assist in annual audits.
  • Develop and maintain records in accounting systems for fund appropriations and expenditures; assist in planning, organizing, coordinate, manage, plan, processes, and procedures.
  • Perform purchasing and accounts payable/receivable functions for the organization; assist with payroll functions as assigned.
  • Coordinate and direct personnel, communications, and record-keeping functions to meet organizational accounting needs and ensure smooth and efficient fiscal activities; assist in the development and implementation of assigned programs, projects, functions, goals, objectives, and activities.
  • Supervise, train, and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination, and disciplinary actions; assign employee duties and review work to assure accuracy, completeness and compliance with established standards, requirements, and procedures.
  • Gather, compile, and interpret data for budget preparation.
  • Initiate fund transfers, billing, and other administrative adjustments in budget appropriations.
  • Develop forms and appropriate methods of financial record keeping and accounting; prepare and assist in the preparation of financial statements, documents, analysis, and reports; gather information from a variety of sources and prepare technical statistical and accounting reports; prepare comprehensive and accurate accounting, fiscal and Management Information Systems (MIS) reports.
  • Prepare journal entries, perform fiscal transactions, and reconcile accounts, ledgers, expenditures, and other fiscal transactions.
  • Assist in verifying accuracy of multiple data entries into the computerized accounting system.
  • Contact vendors and other staff regarding difficult and complex transactions to problem solve; communicate with administrators, personnel, and outside organizations to exchange information, coordinate activities and programs and resolve issues or concerns; resolve conflicts and respond appropriately to complaints.
  • Explain laws, regulations, and procedures to staff and answer inquiries using independent judgment; maintain current knowledge of laws, codes, rules, regulations, and pending legislature related to assigned functions.
  • Maintain and update computerized accounting and database systems.
  • Complete multiple priority projects with conflicting deadlines and under stressful conditions.
  • Operate a variety of office equipment including a computer and assigned software.
  • Maintain confidential information in accordance with established legal standards and regulations.
  • Attend and conduct a variety of meetings as assigned.
  • Perform other duties as assigned.

REQUIRED QUALIFICATIONS

Education and Experience

Any combination equivalent to: Bachelor’s degree in Business Administration, Accounting, Finance, Information Technology, or a related field and four years of progressively responsible professional work experience maintenance of fiscal and statistical records, including one year of advanced journey level work involving budgets, contracts, or information systems management. Supervisory experience is desirable.

Knowledge of:

  • Methods, practices, and technology used in the development, maintenance, and control of fiscal and accounting work.
  • Computerized systems for maintaining accounting, personnel, MIS, and payroll data.
  • Applicable laws, codes, regulations, policies, and procedures.
  • Accounting and fiscal systems, policies, procedures, and practices.
  • General accounting and business functions of a governmental organization.
  • Methods, procedures, and terminology used in professional accounting work.
  • Generally Accepted Accounting Principles (GAAP) and procedures.
  • Policies and objectives of assigned programs and activities.
  • Financial and statistical record-keeping techniques.
  • Government accounting and fiscal management functions.
  • Preparation of financial statements and comprehensive accounting reports.
  • Basic budget preparation procedures.
  • Principles and practices of administration, supervision, and training.
  • Technical aspects of field of specialty.
  • Operation of a variety of office equipment including a computer and assigned software.
  • Oral and written communication skills.
  • Interpersonal skills using tact, patience, and courtesy.

Ability to:

  • Prepare clear and accurate financial statements and reports.
  • Analyze accounting and budgetary data and maintain complex financial records.
  • Perform a variety of mathematical calculations quickly and accurately.
  • Coordinate and direct personnel, communications, and record-keeping functions to meet organizational needs and ensure smooth and efficient fiscal activities.
  • Supervise and evaluate the performance of assigned personnel.
  • Assist in establishing and maintaining fiscal timelines and priorities.
  • Assist in the development and implementation of fiscal programs, policies, and procedures.
  • Provide consultation concerning accounting operations and related functions.
  • Ensure proper and timely resolution of accounting issues, errors, and discrepancies.
  • Interpret, apply, and explain rules, regulations, policies, and procedures.
  • Communicate effectively both orally and in writing.
  • Establish and maintain cooperative and effective working relationships with others.
  • Operate a computer and assigned office equipment.
  • Analyze situations accurately and adopt an effective course of action.
  • Meet schedules and timelines.
  • Work independently with little direction.
  • Plan and organize work.
  • Maintain accurate financial and statistical records and prepare comprehensive accounting reports.

WORKING CONDITIONS

Work Environment

Indoor/office environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Hearing and speaking to exchange information.
  • Dexterity of hands and fingers to operate a computer keyboard.
  • Seeing to read a variety of materials.
  • Sitting and standing for extended periods of time.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed.
Fair Labor Standards Act (FLSA) Status: Exempt
Benefits Offered at Merced County Association of Governments

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